Description

Position Summary

Reporting to the CFO, the Senior Project Accountant partners closely with project managers and leadership to ensure accurate financial reporting, strong project controls, and timely billing across our portfolio of clients. The ideal candidate is detail-oriented, proactive, and experienced in project-based accounting environments.

Responsibilities:

Project Accounting

• Set up new projects based on client contracts and supporting spreadsheets, entering consultant and labour budgets and billing terms
• Bill clients monthly, liaising with PMs to (including but not limited to); prepare and distribute draft invoices, revise invoices, finalize invoices, prepare backup and client reconciliations and custom invoice templates where needed, distribute invoices to clients
• Maintain and update project budgets in Ajera as necessary
• Manage financial oversight for multiple client projects from setup through close-out
• Work with project managers to resolve issues with consultant invoices, including budget mismatches
• Code, file, enter and post consultant and disbursement invoices, as backup to the General Accountant
• Timesheets – send out reminders to staff, follow up on outstanding timesheets, review timesheets and move hours as appropriate
• Accounts receivable – act as lead on accounts receivable follow up with clients
• Send out WIP and AR statements to project leads, partners, and principals
• Complete project profitability analysis for principals and PMs upon request
• Respond to other project-related queries from the teams and the CFO
• Ad hoc report and widget design in Ajera as needed
• Work with the CFO to improve processes and systems relating to project accounting
• Other project accounting duties as required

Corporate Accounting

• Pull month end reporting from Ajera, in support of financial package preparation
• Accounts payable support, as backup to the General Accountant
• Credit card reconciliation review
• HST preparation
• Assist with year-end preparation, and the year-end external review
• Ad hoc report design in Ajera as needed
• Other duties as required

Requirements

• 3-5+ years of experience in a Project Accounting capacity
• Experience with Deltek Ajera strong asset, experience with any Deltek system preferred
• Proficient in MS office, with an advanced level of Excel
• Good communication skills and ability to work with non-financial staff
• Work independently and exercise judgement on specific tasks
• Strong time management to meet deadlines and produce high-quality deliverables
• Adapt and respond to a dynamic and fast-paced work environment
• Open-minded attitude and willingness to learn
• Excellent attention to detail
• Good analytical skills
• Willingness to work in the office, minimum three days per week
• University-level accounting qualifications